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Charts & presentation beginner 7 min

Charts that communicate

Choosing and cleaning charts so the point is visible.

What you'll be able to do
  • Match chart type to the question
  • Remove default clutter
  • Build a combo chart with a secondary axis

Chart choice

Column or bar for comparison across categories. Line for change over time. Scatter for the relationship between two numeric variables. Stacked bar for composition, sparingly.

Avoid 3-D charts entirely — the perspective distorts the values they are supposed to convey. Avoid pies past three slices.

Removing clutter

Excel defaults add a lot of ink that carries no information. Delete gridlines unless people need to read values off them, drop the legend when there is one series, and remove chart borders.

Sort bars by value rather than leaving them in source order — a sorted bar chart answers "who is biggest" instantly. Label directly on the bars where you can, so readers do not have to travel to an axis.

Combo charts

Insert → Combo lets you set a different type per series and put one on a secondary axis. Revenue as columns with margin percent as a line is the standard pattern.

Use it only when the units genuinely differ. Two same-unit series on independent axes can imply any relationship you like.

Sparklines and small charts

Insert → Sparklines puts a miniature line, column or win/loss chart inside a single cell. In a table with one row per product, a sparkline column shows every trend at once without twenty separate charts.

For dashboards, size charts consistently and align them on a grid — inconsistent sizing reads as carelessness before anyone looks at the numbers.

Key points
  • Sort bars by value; delete gridlines, borders and single-series legends
  • Secondary axis only when units genuinely differ
  • Sparklines show many trends compactly
Check yourself